Sponsorships details
Important: A company may sponsor either the signature cocktail or the cocktail napkin, along with a spotlight feature, but not both.
Signature cocktail sponsor
- Brand visibility on the official Canada Night event webpage, including logo placement
- Exclusive naming rights to one signature cocktail*
- Brand visibility on reception bar menu, including logo placement
- One ticket to Canada Night on November 4
*The sponsor may select one cocktail from a curated menu provided by AIA Canada Events in September. Cocktail names must be submitted within 14 days of receiving the menu.
For custom cocktail requests, please contact AIA Canada Events at events@aiacanada.com within the same 14-day period. Please note that additional fees will apply for custom options, with costs determined based on the scope and complexity of the request.
Cocktail napkin sponsor
- Brand visibility on the official Canada Night event webpage, including logo placement
- Company logo featured on custom cocktail napkin (one side of a 5”x5” white cocktail napkin**) distributed during the reception.
- One ticket to Canada Night on November 4
**AIA Canada is responsible for production.
Spotlight sponsor
- Company logo featured on a backlit 29″w x 26″h panel positioned*** above the bar – the most high-traffic, high-energy spot at the event.
*** Logo placement will follow a first-come, first-served order, beginning at the top left and moving across left to right.
Payment conditions
All prices are in Canadian dollars. Sales tax does not apply.
Full payment is required upon application approval. An electronic invoice and online payment link to secure your sponsorship will be sent from AIA Canada quickbooks@notification.intuit.com.
Payment will be accepted by VISA, American Express, Mastercard, and Electronic Funds Transfer (EFT). Payment must be received in full within 30 days to confirm sponsorship.
AIA Canada reserves the right to release a sponsorship for re-sale or refuse entry to any sponsor whose account has not been paid in full within 30 days of application approval.
Cancellation policy
All sponsorships are non-refundable. In the event AIA Canada must cancel the Canada Night reception due to unforeseen circumstances, AIA Canada will refund the cost of sponsorship. However, AIA Canada does not assume responsibility for any additional costs, charges, or expenses, including charges made for travel and lodging.
Company logo terms
Collection and disclosure of personal information
As an event attendee, your name, title and organization will be disclosed in the events attendee list. The events attendee lists may be shared with other AIA Canada members and other reputable organizations associated with AIA Canada about the concerned event, upon request.
For more information please consult our Privacy Policy.
Warranty disclaimer
Neither party makes any representation or warranty express or implied with respect to any matter whatsoever, including without limitation, network failures, third-party difficulties, web hosting address failures, services provided hereunder, or any output or results thereof and each party specifically disclaims any implied warranty of merchantability or fitness for a particular purpose.
Limitation of liability
Company’s sole remedy and AIA Canada’s total liability arising out of this Agreement or the services provided hereunder, whether based on contract, tort or otherwise, shall not exceed said fees paid/payable to AIA Canada. Company recognizes that fees hereunder are based in part on the Warranty Disclaimer, limitation of liability and exclusion of damage contained in this agreement.
Exclusion of damages
In no event shall either party be liable to the other party for special, indirect, incidental, or consequential damages, arising out of, but not limited to, loss of data, loss of use, or loss of profits arising hereunder or from the provision of services, the foregoing limitations shall not apply to indemnification or intentional misconduct.
Filming and photography release
By entering the event premises, the participant(s) consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, webcasts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by AIA Canada and its affiliates and representatives. Images, photos and/or videos may be used to promote similar AIA Canada events in the future, highlight the event and exhibit the capabilities of AIA Canada. The participant(s) release AIA Canada, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings.
By entering the event premises, the participant(s) waives all rights you and they may have to any claims for payment or royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. The participant(s) also waive any right to inspect or approve any photo, video, or audio recording taken by AIA Canada or the person or entity designated to do so by AIA Canada.
As the registrant, I acknowledge that I am solely responsible for informing the attendees I have registered of the above filming and photography release and hereby grant permission to AIA Canada on behalf of these attendees to fully exert the above filming and photography release.
The Agreement Termination Date does not apply to this Filming and Photography Release.
Term and termination
This Agreement shall be for the calendar year 2025.
Miscellaneous
- Nothing in this Agreement shall be deemed to create a partnership or joint venture between the parties and neither Company nor AIA Canada shall hold itself out as the agent of the other.
- Neither party shall be liable to the other for delays or failures in performance resulting from causes beyond the reasonable control of that party.
- Any notice required or permitted to be given by either party under this Agreement shall be in writing.
- Failure by either party to enforce any provision of this Agreement shall not be deemed a waiver of future enforcement of that or any other provision.
- Any waiver, amendment or other modification of any provision of this Agreement shall be effective only if in writing and signed by the parties.
- This Agreement shall be interpreted under the laws of the province of Ontario, Canada.
- This Agreement shall be binding on successors and assigns.
- This Agreement, including all attachments that are incorporated herein by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes and replaces all prior and contemporaneous understandings or agreements, written or oral, regarding such subject matter.